Administrative Services
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Board Meetings
- Prepare and mail meeting notices to directors
- Prepare board meeting agenda (if desired)
- Attend board meetings
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Annual Meetings
- Secure meeting place if needed
- Prepare notices of meeting and requests for nominations of
directors
- Registration of designated voters
- Conduct election of directors
- Balloting and ballot tabulation, announce results
- Distribute annual meeting minutes
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| Prepare and disseminate
directory of members (optional) |
| Provide new owners with
welcome letter, copy of operating budget, assessment payment
coupons, pet registration form (if required) and maintenance
procedures |
Maintain insurance
portfolio
- Notify board sixty days in advance of expiration date
- Process all insurance claims
- Maintain proof of contractor's insurance prior to any
payments to contractors (for workers compensation and
general liability insurance)
- Obtain insurance bids bi-annually (see Contract
Management)
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Coordinate annual CPA
financial audit/review
- Obtain bids for audit or review (see Contract Management)
- Coordinate records for CPA financial audit/review
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Prepare violation
notices, for compliance with bylaws, at direction of Board
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