General Information

Financial

Where do I make my association payments?

Three payment options are available - automatic deduction from your bank account, payment via on-line banking or payment with a check.

If you sign-up for automatic payment, your regular  assessment payments will be automatically deducted from your bank account each month.  Click Service Forms to print an ACH Debit Authorization - you can sign-up at any time.

If you pay via an on-line banking service, you must include the association's name AND your account number (located at the bottom center of your payment coupon) in the "Pay To" line.  Mail payments to the address below.

If you pay by check, mail your check AND your payment coupon to:

Do I need to order a payment book?

Payment books are mailed in mid-December to those co-owners who are not using automatic payment service.  If you have recently purchased your home, please click Contact Us to request a new coupon book.

When will I receive the annual operating budget for the new fiscal year?

Budgets are typically mailed after the Board of Directors approval or in mid-December.

Administrative

How do I contact the board of directors?

Click Contact Us.  Your concerns, comments or compliments will be given to the Board of Directors.  If you wish to address the Board of Directors in person, please request the day and time of the next scheduled board meeting.

How can I obtain the Master Deed and Bylaws?

Click Contact Us to request these documents.  They will be copied for a fee and made available for pick-up.  Please allow 2 days for preparation.

Hint:  These documents were revised in 2003 and mailed to all co-owners in April 2003.  If you purchased your unit after May 1, 2003, these documents may have been given to you at your mortgage closing.  You may wish to review your closing documents before ordering copies.

How can I change our Designated Voting Representative?

Click Service Forms.  You can print, sign and mail the Designated Voting Representative form at any time.  You will receive this form prior to each annual meeting.

How can I change my emergency information on file?

Click Service Forms.

How do I file a complaint about my neighbor?

Please contact the police immediately if you are concerned about your personal safety.

If you wish to file a complaint with the Association, please submit your complaint in writing, not via e-mail.  Herriman & Associates, Inc. will schedule a hearing and notify the (allegedly) offending co-owner.  You will be asked to appear at a board or committee hearing to state your complaint.

How can I obtain proof of the Association’s insurance?

The Association’s insurance agent will provide proof upon request. Click Contact Us  to request the name and phone number of the Association’s insurance agent.  You may then contact the insurance agent with your request.

Do I need any property insurance?

Yes, the Association's Bylaws require you to carry condominium homeowner's insurance.  The Association’s property casualty and liability insurance policies will NOT cover your personal property or any improvements or betterments to your unit.  You are urged to consult with your insurance agent.

Can I lease my unit to someone else?

If you are planning to lease your unit, a copy of the lease should be sent to Herriman & Associates, Inc. prior to signing.  Herriman & Associates, Inc. reviews leases for the Association to assure that all leases and rental agreements state that tenants or non-co-owner occupants shall comply with all of the conditions of the condominium documents.

Can I change the exterior of my home?

There are restrictions relative to making modifications to the common elements - the exteriors of buildings, the common grounds and some interior building components.  Click Service Forms to complete a  Modification Request.  The Board of Directors must approve your request before you begin any modification.

Why can’t I park on the street?

The Association's Bylaws prohibit on-going resident parking on all streets within the Association.  Except for guests at a unit's social event, parking is only permitted in your own garage or driveway.

Will my cat be welcome at the Association?

Yes, but the Association requires registration of all pets and has certain Bylaw restrictions regarding pets.  Click Contact Us and request a Pet Registration form.

When will rubbish and recycled items be picked up?

Rubbish and recyclables are picked up weekly.  Recycling bins for paper, plastic, tin and glass are available from the Association's rubbish collection service.  If you need one of these bins, click Contact Us and request the name and phone number of the current bin provider.  Presently all rubbish and recyclables are collected on Tuesday morning.

Maintenance Information

Should I change my exterior light bulbs?

Unit owners must replace exterior light bulbs in the fixtures attached to your unit.  The Association will only change the light bulbs in the street lamps.  If you notice that a street lamp is not working, complete a Maintenance Request located in the Service Forms. 

How does my fire alarm work?

If you see a fire, call 911 and leave your residence immediately.  When a problem is detected by the alarm system there is a loud ringing of an alarm bell alerting all residents to leave the building.  The building fire alarm system is NOT connected to the Plymouth  Township Fire Department.

How do I turn on/off my exterior spigot?

Interior valves need to be shut off every fall to prevent pipes from bursting.  The shut off is a two step process - 1) turn off the interior shutoff valve, which is near the exit point to the outside and then 2) open the exterior spigot to allow remaining water to drain out and then shut it off.  In the spring, simply reverse the process.

How do I request maintenance?

Click Service Forms.

Can I turn off my sump pump?

No.  Each building has a sump pump installed to assist with the removal of ground water.  If your unit has the sump pump for the building, and it stops operating, please complete a Maintenance Request located in the Service Forms as soon as possible.

Click "News" for recent notices, policies, newsletters and board meeting minutes.

You can use the forms on the Herriman & Associates, Inc. web site to request service, provide a temporary change of address, request approval for a modification, print a form to change the designated voting representative for your unit or get a status letter for the re-sale of a unit.

Service Forms